Board of Directors Meeting
Boulder Canyon Country Club
June 24 2015
The meeting was called to order by President Dana Limbo. Board members president were Amber Lopez, Jamie Mcvay, Dan Alsup, Lyle Collins, Randy Bush and Steve Ommen. Absent none.
A motion was made by Collins, seconded by Mcvay to approve the minutes of the previous meeting. Motion passed unanimously.
A motion was made by Lopez, seconded by Alsup to approve the treasurer’s report. Motion passed unanimously.
A motion was made by Collins, seconded by Bush to pay the bills. Motion passed unanimously.
During open forum Scott Sabers requested permission for a cart wash fundraiser, one on ladies day and one on men`s day with the proceeds to go to the high school golf program. The cost will be a free will donation. The first cart wash is set for July 7th. The date for the second one will be set later. Lopez will work with Scott to finalize the cart wash. A motion was made by Mcvay, seconded by Lopez to approve the request. Motion passed unanimously.
The next item in open forum is the proposed agreement with Apple Springs. It was discussed at length and the items discussed were the land swap, the $250.000.00 payment from Mike Short, the one half cost to extend the utilities to the platted lots deeded from BCCC to 4bears, the sharing of a new clubhouse, the potential loss of cart shed 5 at a later date, another vote by the membership on the final agreement and water rights.
A motion was made by Ommen, seconded by Mcvay to advertise in the Scooper Athletic Programs at a cost of $150.00. Motion passed unanimously. A motion was made by Mcvay, seconded by Lopez to donate two rounds of 18 holes of golf to the Hospice of the Northern Hills. Motion passed unanimously. A motion was made by Mcvay, seconded by Alsup to donate two nine hole rounds of golf and a cart to the M.S. bike ride. Motion passed unanimously. A motion was made by Bush, seconded by Lopes to donate two rounds of 18 holes to B. H. State for a fund raiser. Motion passed unanimously.
Collins reported on the Algae Control System and Outka said he has purchased an aerator to try to help control the algae in the ponds. If the aerator does not help control the algae there will be no cost for the unit. A motion was made by Collins that we take another water sample when the flow recedes and treat the ponds with chemicals and to rent the Rain Bird Algae Control system for 3 months and if it works apply the rental price toward the purchase of the units. Motion passed unanimously.
Limbo reported that not all bids are in for the irrigation system but the ones we have are under budget and the expansion on the project is under budget.
A motion was made by Mcvay, seconded by Bush to move forward with the expansion providing that the contract issues be resolved prior to turning dirt. Issues that were discussed were the $250.000.00 up front loan, simultaneous transfer of land, split cost on the survey, the $75,000.00 money on the backend and the infrastructure costs. During the discussion on the motion Lopez stated that she felt it needs to go back to the membership with the finalized agreement and finalized bids so they know what they are getting and she does not agree to proceed without member approval on the final agreement. Ommen had a concern about starting construction without the $250,000.00 financing in place and he felt the bank would not loan the money without a signed agreement with 4 Bears. Voting yes for the motion was Mcvay, Alsup, Collins, Bush and Ommen. Voting no was Lopez. Motion passed 5 yes and 1 no.
Ommen updated the board on the financial status with the two banks that have been talked to about financing the project and it was determined that more discussion would be had in executive session.
Mark Bruch asked if the board would purchase an ice bin from Loud America for the club. A motion was made by Lopez, seconded by Mcvay to purchase the ice bin. Motion passed unanimously. Lopez will order some new plaques for hole in ones and match play winners.
The board went into executive session at 9:03 and exited at 9:25.
A motion was made by Mcvay, seconded by Bush to give the finance committee the authority to choose the bank to go with. Motion passed unanimously.
A motion was made by Lopez, seconded by Ommen to purchase a camera system for the clubhouse at a cost of $800.00 to $1,000.00 at Best Buy. Motion passed unanimously.
The next scheduled meeting is set for 6:30 on July 15 at the clubhouse. Limbo adjourned the meeting.